Free estimate template for contractors — 43 copy-paste examples
A clear estimate wins jobs and prevents the “that’s not what you said” conversation later. This page gives you a plain-text job estimate template you can paste into an email, a text, or a document, plus quick, range, time-and-materials, good/better/best, not-to-exceed, allowance, phased, recurring-service, insurance, and commercial versions, line-item examples for eighteen trades, the labor-rate and markup math behind the number, the terms worth adding under the total, and the messages to send with it. No account, no download, nothing to buy.
Sample wording only. Check your state’s rules for things like license numbers, sales tax on labor, and written-estimate requirements for home improvement work — this page is not legal or tax advice.
Who and where: your business name, phone, email, and license or registration number if your trade needs one; the client’s name and the job address.
An estimate number and date, so you can both refer to “estimate #041” instead of “the one from a while back.”
A plain-words scope: one or two sentences a client could read aloud and understand. “Paint living room and hallway walls, ceiling, and trim” beats “interior paint package.”
Line items with quantity, rate, and amount — at least splitting labor from materials. Clients trust a number they can see the parts of.
What’s not included. Most disputes start with an assumption, not a price.
An expiry date (30 days is common), the start window, and how long you’ll be on site.
Payment terms: deposit, when the balance is due, how they can pay. For deposit wording see Deposit request message.
How changes are handled and how to approve — reply “Approved,” sign, or pay the deposit.
Estimate vs quote vs bid
People use the words loosely, but clients often hear them differently. An estimate is your best expected price based on what you can see; it can change if the job turns out different, and you should say how. A quote is usually read as a fixed price for a defined scope — if you call it a quote, expect to be held to it. A bid is a price submitted to compete against other contractors, often against someone else’s plans or spec.
Whichever word you use, write the rule down: “This is an estimate. The final price won’t go above it without your written approval.” That one line turns most surprise-bill arguments into a quick yes-or-no text. When the final bill does come in different, use Final bill vs the estimate.
How to price line items
Break the job into the steps a client can picture — prep, main work, finish, cleanup — not your internal labor codes.
Price by a unit the client understands: per room, per square foot, per fixture, per visit, per hour with a cap. Avoid mixing units in one line.
Separate materials from labor when materials are a big share or the client might supply them. Say whether materials are at cost, at cost plus a handling percentage, or included.
Put trip, disposal, and permit costs on their own lines. Hidden in labor they look like padding; on their own they look like what they are.
Make optional items optional. List them below the total or as Option B, so the base price stays readable.
Round sensibly. $1,040 for two coats on 520 sq ft reads as calculated; $1,037.43 reads as software, and $1,000 reads as a guess.
Mistakes that cause disputes
No exclusions. “Paint the room” — does that include the ceiling, the closet, the door? Write it.
No expiry. A client who comes back in March expects October’s price.
One big number. When the client wants to cut cost, they can’t see what to cut, so they cut you.
No change process. Extra work done on a verbal “sure, go ahead” is the most common unpaid invoice. Get it in writing — see Extra work found.
Sending it late. Estimates sent the same day or next day win more often. If it will take longer, say when it’s coming.
Never following up. Many “no” answers are just “haven’t looked yet.” Use Quote follow-up messages on day 2–3 and day 7.
A worked example
Jordan, a solo painter, looks at Alex’s living room and hallway on Tuesday. Before leaving she measures (about 520 sq ft of wall), notes the cracked caulk at the baseboards, and asks whether the ceiling is included — Alex says “maybe.”
That evening she sends the full template above with five lines: prep $280, walls $1,040, ceiling $310, trim and doors $420, paint and supplies $265 — total $2,315 — and under it: “Not included: moving furniture (+$90), closet interiors.” Because the ceiling is its own line, Alex replies the next morning: “Can we skip the ceiling and use the paint I already have?” Jordan sends the revised estimate ($1,740) in five minutes, Alex approves by text, and the deposit request goes out with the date. No one had to guess what changed.
Estimate templates to copy
Start with the full template, or use a shorter format that fits the job.
Full job estimate template (plain text)
Paste into an email, a text, or a doc. Fill in the brackets; delete lines you don’t need.
ESTIMATE
From: [Your business name] · [Phone] · [Email]
License / registration #: [if your trade requires one]
To: [Client name] · [Job address]
Estimate #: [2026-041] Date: [Oct 28, 2026]
Valid until: [Nov 27, 2026 — 30 days]
SCOPE OF WORK
[One or two sentences in plain words: what you will do, where, and to what standard.]
LINE ITEMS
1. [Task or material] — [qty] × $[rate] = $[amount]
2. [Task or material] — [qty] × $[rate] = $[amount]
3. [Task or material] — [qty] × $[rate] = $[amount]
Subtotal: $[ ]
Tax (if it applies): $[ ]
ESTIMATED TOTAL: $[ ]
NOT INCLUDED
• [Anything a client might assume is included]
SCHEDULE
Start: [date or “within 2 weeks of approval”] · Time on site: [about X days]
PAYMENT
Deposit: $[ ] ([X]%) to book the date · Balance due: [on completion / within 7 days]
Accepted: [card, bank transfer, check, Zelle, etc.]
CHANGES
If the work changes once we start, I’ll send the new price for your approval before doing the extra work.
To approve: reply “Approved” with your preferred start date.
[Your name]
One-line estimate for a small job
When the job is a single visit and a long document would feel heavy.
Estimate for Alex — 14 Oak St
Replace 2 exterior light fixtures (you supply fixtures), test, and haul away the old ones: $185 labor, about 2 hours.
Valid 30 days. Payment due on completion. Reply YES to book.
Estimate with good / better / best options
Lets the client choose the price instead of deciding yes or no.
Estimate — Back fence repair, 22 Pine Ct
Option A — Repair: replace 6 broken pickets and 1 rail, reset the leaning post — $420
Option B — Repair + stain: Option A plus clean and stain the full 60 ft run — $1,180
Option C — Replace section: tear out and rebuild the 24 ft back section in cedar, stain to match — $2,350
All options include cleanup and haul-away. Valid 30 days. Reply A, B, or C and I’ll send available dates.
Estimate with a price range
When you can’t know until you open it up. Say what decides the high or low end.
Estimate — Bathroom subfloor repair
Range: $650–$1,400
Low end: rot is limited to the area around the toilet (about 3×3 ft).
High end: rot extends under the tub edge and the joist needs sistering.
I’ll confirm which it is within the first hour of demo and text you a photo and the final number before I go further.
Time-and-materials estimate
For open-ended work. Give a rate, a not-to-exceed, and when you’ll check in.
Estimate — Troubleshoot and repair garage door opener
Labor: $95/hour, 1-hour minimum
Parts: at cost + 10%, receipts provided
Expected: 1.5–3 hours
Not to exceed: $450 without your OK. If it looks like more, I’ll stop and call you first.
Line-item examples by trade
Realistic line items to adapt. The prices are examples only — use your own rates and local costs.
Handyman
Mixed small tasks: price each one so the client can drop some.
1. Mount 65" TV on drywall, hide cables in wall — $240
2. Replace bathroom faucet (client-supplied) — $145
3. Patch and paint 3 drywall holes in hallway — $160
4. Adjust 4 sticking interior doors — $120
5. Trip charge / materials (anchors, patch, paint) — $35
Total: $700 · About 1 day
Interior painter
Rooms, surfaces, coats, and who buys paint.
Living room + hallway (approx. 520 sq ft of wall)
1. Prep: fill nail holes, sand, caulk trim gaps, protect floors — $280
2. Walls: 2 coats, eggshell, one color — $1,040
3. Ceiling: 1 coat flat white — $310
4. Trim and 3 doors: 2 coats semi-gloss — $420
5. Paint and supplies (premium line, 5 gal walls / 1 gal trim) — $265
Total: $2,315 · 3 days · Furniture moved by client or +$90
House cleaning (deep clean / move-out)
Estimate by rooms and add-ons, not just “a clean.”
Move-out deep clean — 3 bed / 2 bath, about 1,600 sq ft
1. Kitchen: inside cabinets, degrease stove and hood, sink, counters — $160
2. Bathrooms (2): scrub tile and grout, fixtures, mirrors, cabinets — $150
3. Bedrooms and living areas: dust, baseboards, doors, switch plates — $140
4. Floors: vacuum and mop all hard floors — $70
5. Add-on: inside oven — $45 · inside fridge — $40 · interior windows — $60
Total with add-ons: $665 · 2 cleaners, about 6 hours
Landscaping / yard cleanup
Volume, haul-away, and disposal fees spelled out.
Fall cleanup — front and back yard
1. Leaf removal, beds and lawn — $260
2. Cut back perennials and ornamental grasses — $140
3. Prune 4 shrubs to shape — $120
4. Haul-away and green waste disposal (about 2 truck loads) — $110
5. Optional: 2 yards of mulch, delivered and spread — $230
Total: $630 (or $860 with mulch) · 1 day, 2-person crew
Plumbing repair
Diagnosis fee, parts, and what happens if the problem is bigger.
1. Service call and diagnosis — $89 (waived if repair approved today)
2. Replace kitchen sink drain assembly and P-trap — $165
3. Replace 2 angle stops and supply lines — $140
4. Parts (drain kit, stops, lines) — $58
Total: $363
If the wall drain is corroded behind the cabinet, I’ll show you before quoting the extra.
Electrical (small residential)
Fixtures, circuits, and permit line kept separate.
1. Install 6 recessed LED lights in kitchen, new switch — $780
2. Replace 4 standard outlets with GFCI (kitchen and bath) — $260
3. Install ceiling fan on existing fan-rated box (client-supplied fan) — $165
4. Materials (lights, GFCIs, wire, box) — $310
5. Permit and inspection fee — $120
Total: $1,635 · Permit timing may set the start date
Flooring
Square footage, waste factor, and removal.
Bedroom and hall — LVP flooring, 340 sq ft (+10% waste = 374 sq ft)
1. Remove and dispose old carpet and pad — $255
2. Floor prep: leveling compound in low spots — $180
3. Install LVP plank, click-lock — 340 sq ft × $3.25 = $1,105
4. Install new quarter-round and 2 transitions — $210
5. Flooring material (client chose: “Oak Mist”) — 374 sq ft × $2.89 = $1,081
Total: $2,831
Pressure washing
Square footage per surface and any chemical treatment.
1. Driveway, 900 sq ft — $180
2. Front walk and steps — $60
3. House wash (soft wash, 2-story vinyl) — $375
4. Deck, 300 sq ft, plus brightener — $165
Total: $780 · Water from your outside spigot · Plants pre-wet and rinsed
Roof repair
Measured area and what you’ll do if decking is bad.
1. Remove and replace damaged shingles, approx. 2 squares (200 sq ft) — $640
2. Replace pipe boot on bathroom vent — $95
3. Reseal flashing at chimney — $180
4. Decking replacement if found soft: $85 per 4×8 sheet (not included in total)
Total: $915 · Weather permitting
Moving / junk removal
Truck size or crew-hours, plus disposal and stairs.
1. 2 movers + 16 ft truck, 3-hour minimum — 3 × $145 = $435
2. Each additional hour — $145
3. Stairs (3rd-floor walk-up) — $60
4. Mattress disposal fee — $40
Estimated total: $535 (3 hours) · Final bill based on actual time
Tutoring or lessons package
Service businesses that sell sessions still benefit from a written estimate.
Algebra 1 support — Fall term
1. Weekly 60-minute session × 10 weeks — $65 each = $650
2. Diagnostic session and learning plan (first week) — $45
3. Exam-prep double session (2 hours) before finals — $120
Total: $815 · Paid monthly · 24-hour cancellation policy applies
Pet sitting / dog walking (holiday stay)
Visits per day and holiday rates as their own lines.
Dec 22–Jan 1 — 2 dogs, 1 cat
1. Drop-in visits, 3 per day × 11 days = 33 visits × $28 = $924
2. Holiday rate (Dec 24, 25, 31, Jan 1) — 12 visits × $10 = $120
3. Medication (1 dog, twice daily) — included
4. Key pickup and return — $0
Total: $1,044 · 50% deposit holds the dates
Terms to add under the total
Short, plain clauses. Pick the ones that fit; every estimate should at least have validity, estimate vs final, and payment.
Estimate valid for 30 days
Prices for materials move. Put an end date on every estimate.
This estimate is valid for 30 days from the date above. After that, I’ll recheck material prices and my schedule before confirming.
Estimate vs final price
The most important sentence on the page. It prevents the hardest conversation.
This is an estimate based on what I could see on [date]. If I find something hidden once work starts (rot, wiring, damaged pipes), I’ll stop, show you, and give you a price for the extra work before doing it. The final bill will not go above this estimate without your approval.
Deposit and payment schedule
Spell out amount, timing, and method.
A deposit of $[amount] ([X]%) books your start date. Balance is due on completion. For jobs over [X] days: [30]% at booking, [40]% at midpoint, [30]% on completion.
Materials
Who buys them and what happens to leftovers.
Materials are included at the prices listed. Special-order items are non-returnable once ordered. Leftover paint and tile stay with you, labeled.
Change orders
Short version you can paste under the total.
Any change to the work after approval — added rooms, different materials, extra repairs — will be written up and priced before I do it. Nothing extra gets billed without your written OK (a text is fine).
Not included / exclusions
List what clients most often assume is included.
Not included: moving furniture, permits (unless listed above), repairs to hidden damage, painting of new drywall, haul-away of items other than job debris.
Cancellation and rescheduling
Keep it fair and short. Link to your full policy if you have one.
If you need to cancel after the start date is booked, let me know at least [48 hours] ahead and I’ll move the deposit to a new date. Cancellations with less notice may forfeit the deposit to cover materials already purchased.
Workmanship guarantee
One sentence that says what you stand behind and for how long.
I guarantee my workmanship for [1 year] from completion. If something I installed fails because of how it was installed, I’ll come back and fix it at no charge. Manufacturer warranties cover the products themselves.
Approval line
Make saying yes a one-step action.
To approve this estimate, reply “Approved” or sign below. I’ll confirm your start date within 1 business day.
Approved by: ____________________ Date: __________
Sending the estimate
The messages that go with it: before the visit, with the estimate, revisions, and when the number is high.
Email to send with the estimate
Short email; the estimate does the talking.
Subject: Your estimate for [job] — [address]
Hi Alex,
Thanks for having me out on Tuesday. Your estimate is below (and attached as a PDF).
Total: $2,315 for the living room and hallway, about 3 days of work.
I can start as early as Nov 10. The estimate is good until Nov 27.
If you’d like to change anything — a room, the trim color, or doing it in two phases — tell me and I’ll revise it.
Thanks,
[Your name]
[Phone]
Text to send with the estimate
When the client asked for “just a text with the number.”
Hi Jordan — here’s your estimate for the fence: Option A repair $420, Option B repair + stain $1,180. Details are in the email I just sent. Valid 30 days. Want me to hold a date?
Revised estimate
After the client asked for changes. Show what changed and the new total.
Hi Alex — revised estimate attached (#2026-041-R1).
Changes: removed the ceiling ($310) and switched to your paint ($265 credit).
New total: $1,740 (was $2,315). Everything else is the same. Reply “Approved” and I’ll lock in Nov 10.
Estimate is ready, but the price is higher than they hoped
Explain the main cost driver; offer a smaller first phase.
Hi Jordan — your estimate is ready: $4,800. The biggest piece is the subfloor work under the tub ($1,900). If that’s more than you planned, we can do the subfloor and toilet area now and the tile next spring. I’ve put both versions in the email.
Free estimate visit confirmation
Before you go out to look at the job.
Hi Alex — confirmed for a free estimate visit Thursday between 3 and 4. I’ll need about 20 minutes to measure and take photos. You’ll have a written estimate by Friday evening.
Labor rate, markup, overhead and contingency: the math behind the number
Start from a loaded hourly rate, not your take-home. A solo operator usually bills only 60–75% of the hours they work; the rest is driving, estimating, buying parts, and invoicing. If you want $40/hour for yourself and bill 30 of 45 working hours, the billed rate has to cover the unbilled 15 plus self-employment tax (15.3% on net earnings), insurance, vehicle, and tools. That is how a $40 goal turns into a $75–$90 billed rate.
Overhead per billable hour. Add a year of fixed costs (liability insurance, license fees, phone, software, vehicle payment, tool replacement) and divide by the billable hours you actually expect. $9,000 a year over 1,400 billable hours is about $6.50 an hour that must be inside every labor line.
Materials markup is normal. 10–25% on materials covers pickup time, returns, and the risk that you re-buy a part under warranty. Either build it into each material line or show one “Materials and handling” line. Don’t hide it in labor; clients compare labor rates.
Contingency belongs in the open. On repairs where hidden damage is likely (rot, old wiring, subfloor), a price range or a named allowance (“up to 4 hours of additional repair at $85/hour, only with your OK”) is more honest than padding every line, and it wins more jobs than one high number.
Worked numbers, bathroom fan replacement: labor 3 hours × $85 = $255; fan $120 + 15% = $138; duct, clamps, and foil tape $25; disposal $15. Total $433, round to $435. If the attic access is unknown, add “If the ceiling joist must be cut or reframed: +$120–$180, approved before I start.”
Check the price against the market, then stop. If you are far below two local competitors, raise it; if you are far above, the scope is usually the reason. Say so in the estimate, e.g. “includes permit and haul-away.”
Year-end and new-year notes for estimates
Supplier prices often change in January. If an estimate written in November or December may be approved after New Year, say “Material prices are held until December 31, 2026; after that I’ll recheck them before we book.”
Business and landlord clients may want work done and billed before December 31 for their own books. Ask in the estimate email: “Do you need this completed and invoiced in 2026?” It changes how you schedule.
Sales tax rates can change on January 1 in some cities and states. If tax is on the estimate, add “Tax shown at the current rate; the invoice will use the rate in effect on the invoice date.”
Keep every approved estimate with the job record (photo of the site, the approval message, the final invoice). The IRS generally expects records supporting your income and costs to be kept for at least 3 years; ask your tax preparer what applies to you. This is not tax advice.
Holiday-season scheduling: estimates for December work should list the actual dates you can do the job; “2–3 weeks” means something different when Christmas Day and New Year’s Day both fall on Fridays this year.
More estimate formats
Not-to-exceed, allowance, phased, recurring-service, insurance, and commercial estimates.
Not-to-exceed estimate
For repairs where the client wants a ceiling, not a guess.
Estimate — Kitchen drain repair, 14 Oak St
Time and materials: $95/hour + parts at cost + 15%
Not to exceed: $650 without your written OK.
What usually fits inside that: clearing the line, replacing the trap and tailpiece, and up to 2 feet of drain pipe in the cabinet.
If I find the problem is inside the wall or under the slab, I’ll stop, show you photos, and give you a separate price before doing anything more.
Allowance estimate (client picks the fixtures later)
Separates your labor from choices the client hasn’t made yet.
Estimate — Bathroom refresh, 22 Pine Ct
Labor (remove and install vanity, faucet, mirror, light, toilet; patch and paint): $1,850
Allowances (what the estimate assumes you’ll spend on items you choose):
• Vanity with top: $600 allowance
• Faucet: $150 allowance
• Light fixture: $120 allowance
• Mirror: $80 allowance
If your choices cost more or less than an allowance, the difference is added to or taken off the final invoice, with receipts.
Total with allowances: $2,800
Phased estimate with milestones
Bigger jobs the client may want to do in stages.
Estimate — Backyard project, 9 Cedar Ln
Phase 1 — Remove old deck, grade, and set footings: $3,200 (about 4 days)
Phase 2 — Frame and deck new 12×16 deck, composite boards: $9,400 (about 6 days)
Phase 3 — Railings and stairs: $2,600 (about 2 days)
You can approve one phase at a time. Prices hold for 60 days for phases you approve now.
Payment: 25% deposit on the phases you approve, then the balance of each phase when it’s finished.
Recurring service estimate (per visit, by frequency)
Cleaning, lawn, pool, pest: show what frequency does to the price.
Estimate — House cleaning, Rivera home (3 bed / 2 bath)
First visit (deep clean, about 5 hours): $280
Then, per visit:
• Weekly: $135
• Every 2 weeks: $155
• Monthly: $185
Includes kitchen, bathrooms, dusting, floors, and making beds. Add-ons: inside oven $35, inside fridge $35, interior windows $5 each.
Prices hold for 12 months; I give 30 days’ notice of any change.
Insurance repair estimate
Line up with the adjuster’s scope and show the claim number.
Estimate — Water damage repair
Client: Pat Lee · 18 Elm St · Claim #: [claim number] · Adjuster: [name, phone]
1. Remove and dispose of damaged drywall, 2 walls, approx. 96 sq ft — $310
2. Replace insulation, 64 sq ft — $140
3. Hang, tape, and finish new drywall, 96 sq ft — $620
4. Prime and paint 2 walls to match — $380
5. Remove and reinstall baseboard, 22 LF — $160
Total: $1,610
This estimate follows the scope you shared from the adjuster. Anything outside that scope will be priced separately so you can submit it. Your deductible is between you and your insurer; I invoice the full amount unless your insurer pays me directly.
Commercial / property manager estimate
PO number, unit, access, and insurance on one page.
Estimate #2026-052 — [Property management company]
Property: Maple Court Apartments, Unit 4C · PO #: [if issued] · Requested by: [manager name]
1. Turnover paint, 2 bed / 1 bath, walls only, standard white — $1,150
2. Patch up to 15 nail holes and 2 small drywall dents — included
3. Replace 2 damaged closet doors (hollow core, prehung) — $390
Total: $1,540 · Net 30
Access: I’ll pick up keys from the office at 8 am and return them by 5 pm.
Certificate of insurance on file; I can name the property owner as additional insured on request.
More line-item examples by trade
Drywall, gutters, windows, HVAC, decks, and appliance installs.
Drywall repair
Price per patch size, so small extras are easy to add.
1. Small patches (nail pops, holes up to 2"), up to 10 — $120
2. Medium patch, 6"×6" to 12"×12" (doorknob hole), each — $95
3. Large patch, up to 4×4 ft (plumbing access cut) — $260
4. Texture match (orange peel) — $60
5. Prime and paint patched areas (your paint) — $85
Note: painting the whole wall is quoted separately; patches often show on older paint.
Gutters
Cleaning, repairs, and guards priced by run.
1. Clean gutters and flush downspouts, 1-story, approx. 140 LF — $165
2. Reseal 6 leaking seams and end caps — $90
3. Re-hang sagging section with new hidden hangers, 20 LF — $120
4. Optional: gutter guards, 140 LF — $980
Debris bagged and hauled away. Roof walk not included on steep pitches (8/12 and up).
Window cleaning
By pane count and inside/outside.
Window cleaning — 2-story home
1. Exterior, 28 standard panes — $196
2. Interior, 28 standard panes — $140
3. Screens removed, brushed, and replaced (22) — $66
4. Tracks and sills wiped — $45
5. Hard-water stain treatment, back sliding door — $35
Second-story exterior done by ladder or water-fed pole.
HVAC maintenance and small repairs
Tune-up price plus pre-priced common fixes.
1. Furnace tune-up and safety check (gas, 1 unit) — $139
2. Replace standard 1" filter (client supplies) — included
3. If needed, replace flame sensor — $145
4. If needed, replace capacitor (AC, next spring) — $185
5. Thermostat replacement, standard smart thermostat (client supplies) — $120
Pre-priced items are done only with your OK during the visit.
1. Install dishwasher (existing connections, same location) — $185
2. New supply line and drain hose — $35
3. Install over-the-range microwave with new mounting plate — $210
4. Haul away old dishwasher and microwave — $40
5. Gas range hookup with new flexible connector and leak test — $150
Electrical or plumbing changes at a new location are priced separately.
Common questions
Should estimates be free?
For small residential jobs most solo trades give free estimates, because the client is comparing two or three. For jobs that need real design or diagnostic time (a remodel plan, troubleshooting), a paid estimate or a diagnostic fee credited toward the job is common and fair. Say which it is when you book the visit.
How long should an estimate be valid?
Thirty days is the usual choice. Use 14 days if material prices are moving fast (lumber, copper), and longer only if you’re sure your schedule and costs will hold.
Do I need a signature?
A written “Approved” by text or email gives you a clear record for most small jobs. Larger home improvement jobs may require a signed written contract in your state, sometimes with a cancellation notice; check your state’s contractor board. This page is sample wording, not legal advice.
Should I include tax?
Depends on your state and trade — some tax materials only, some tax labor too. If you’re unsure, show tax as its own line and ask your accountant or state tax office.
You don’t have to list the percentage, but don’t hide it in labor either. A line like “Materials and handling — $138” is normal. If a client asks, a calm answer works: “It covers pickup, returns, and replacing anything that fails under my warranty.”
Can I charge more than the estimate?
Only for changes the client approves or conditions the estimate said might change the price. Put the rule in writing (see terms) and use the change order wording before doing extra work, not after. Some states cap how far a written estimate can be exceeded for certain repairs; check your state’s rules.
How to use this template
Copy the full template into your email, notes app, or a document, and save your filled-in version as your own starter — business details, standard terms, and payment methods filled in. For each new job, change only the client, scope, and line items.
If you send estimates as PDFs, paste the text into a document with your logo and export it. Keep the plain-text version in the email body too: many clients read it on a phone and never open the attachment.
More pricing & sales templates
The other free documents in the same group. Every business document on the site is listed on the home page.